Academic Forms |

Electronic Process for Adding and Dropping Courses

Click the links below to use the electronic forms. Students need to complete the electronic form and then it is forwarded to instructor and, if approved, sent to advisor, and when approved sent to the registrar’s office for processing. This form should only be used for registration exceptions such as exceeding 20 credits, requesting addition to a closed course, or requesting a waiver of a prerequisite.

This is an electronic process utilizing digital approvals, not a form to be downloaded. Students must begin the process by entering information electronically. Students will use one form to change the registration status of one course; adding or dropping multiple courses will require the use of multiple forms – one per course.

Add a Course (Exception) – only use to exceed 20 credits, request adding a closed course, or request a waiver of a prerequisite.

The Fall 2025 add period ends Wednesday, September 10th, 2025.

This form is for undergraduate students only. Graduate students must contact the graduate services office.

Drop a Course (Exception) – Only to be used to drop your last class or to drop courses in Short Term.

The Fall 2025 drop period ends Wednesday, October 1st, 2025. You may still withdraw from a Fall course and receive a W for a grade through Wednesday, October 29th, 2025.

Short term courses cannot be dropped in HIS, so use the drop form if you need to change your short term schedule. Fall and Spring courses can be dropped in HIS. This form is for undergraduate students only. Graduate students must contact the graduate services office.

Tips for using add and drop forms

- Make comments!!
- Double check CRNs
- Make sure to enter ID correctly
- Don’t change information that fills in
- Drop courses in HIS while online registration is open.
- Use Drop form only when online is closed. Terms: Summer 2023=202306, Fall 2023=202309

ARE YOU GOING OVER 20 CREDITS? If you are going over 20 credits, you must make a statement in the comment section of how many credits for your advisor to see. Then your advisor must make a statement in the comment section saying they approve the overage and the credit amount approved (ie. 21, 22).

Other Academic Forms

The registrar’s office is remaining paperless. We will process forms submitted through Qualtrics or submitted electronically to registrar@hollins.edu.

Before attempting to complete a form, you should download it to your device. You may be unable to complete the form while it is open in your browser. If you use Adobe Fill & Sign and go all the way through the process, it will lock the document to prevent future editing and thus prevent the addition of more signatures. Instead, please fill out the form, use fill and sign to put your signature on the PDF, but then close Fill & Sign and save the PDF normally WITHOUT completing the sign process, and then send the document.

Students must complete their portions of the forms and send them to the appropriate faculty members for signatures. The faculty members should forward the forms to registrar@hollins.edu.

Electronic (Qualtrics) forms are available for some forms.

Application Form for Three-Year Accelerated Degree Program
Application Form for Three Year Accelerated Degree Program (Word)

Add Drop Form – See above for the electronic forms

Certificate Declaration Form (undergraduate only)
Certificate Declaration Form (undergraduate only) (Word)

Change in Address Form

Change Advisor Form
Change Advisor Form (Word)

Diploma Information (Intent to Graduate) Form

Enrollment Verification Form

Grade Change Fillable Form (pdf)
Grade Change Form (Word)

Incomplete Request Form (Word)

Independent Study Application Form for Short Term
Independent Study Application Form for Short Term (Word)
Independent Study Application Form for Fall or Spring Term
Independent Study Application Form for Fall or Spring Term (Word)

Interdisciplinary Major Declaration Form – Available in Student Success Office

Major Declaration Form (pdf)
Major Declaration Form (Word)

Minor Declaration Form
Minor Declaration Form (Word)

Major or Minor Variation Form