Academic Forms

Electronic Process for Adding and Dropping Courses

Click the links below to use the electronic forms.  Students need to complete the electronic form and then it is forwarded to instructor and, if approved, sent to advisor, and when approved sent to the registrar’s office for processing.  This form should only be used for registration exception such as exceeding 18 credits, requesting addition to a closed course, or requesting a waiver of a prerequisite.

This is an electronic process utilizing digital approvals, not a form to be downloaded. Students must begin the process by entering information electronically.  Students will use one form to change the registration status of one course; adding or dropping multiple courses will require the use of multiple forms – one per course.

Submit add forms on the day of your class registration (or after) if you cannot add the course online.  The add form will not be entered until you have registered on that day for other courses. If you submit an add form prior to your class registration day, it will be denied and you will have to resubmit it on that registration day.

Add a Course 
The Short Term and Spring 2023 add period will begin Monday, November 7th.
This form is for undergraduate students only. Graduate students must contact the graduate services office.

Drop a Course
The Short Term and Spring 2023 drop period will begin Monday, November 7th.  Short term courses cannot be dropped in HIS, so use the drop form if you need to change your short term schedule.  Spring courses can be dropped in HIS.
This form is for undergraduate students only. Graduate students must contact the graduate services office.

Add Drop Course instructions PDF|Word
HIS Student Directions-How to Register Classes Online PDF|Word

Tips for using add and drop forms
    • Make comments!!
    • Double check CRNs
    • Make sure to enter ID correctly
    • Don’t change information that fills in
    • Drop courses in HIS while online registration is open.
    • Use Drop form only when online is closed. Terms: Summer 2022=202206, Fall 2022=202209

ARE YOU GOING OVER 18 CREDITS? If you are going over 18 credits, you must make a statement in the comment section of how many credits for your advisor to see.  Then your advisor must make a statement in the comment section saying they approve the overage and the credit amount approved (ie. 19, 20, 21, 22).

Other Academic Forms

The registrar’s office is remaining paperless.  We will process forms submitted through Qualtrics or submitted electronically to registrar@hollins.edu. 

Before attempting to complete a form, you should download it to your device. You may be unable to complete the form while it is open in your browser. If you use Adobe Fill & Sign and go all the way through the process, it will lock the document to prevent future editing and thus prevent the addition of more signatures.  Instead, please fill out the form,  use fill and sign to put your signature on the PDF, but then close Fill & Sign and save the PDF normally WITHOUT completing the sign process, and then send the document.

Students must complete their portions of the forms and send them to the appropriate faculty members for signatures.  The faculty members should forward the forms to registrar@hollins.edu.  

Electronic (Qualtrics) forms are available for some forms.

Application Form for Three-Year Accelerated Degree Program
Application Form for Three Year Accelerated Degree Program (Word)

Add Drop Form – See above for the electronic forms

Change in Address Form

Change Advisor Form
Change Advisor Form (Word)

Diploma Information (Intent to Graduate) Form

Enrollment Verification Form

ESP Perspectives Course Approval Form

ESP Perspectives Course Approval Form (Word)
ESP Skills Course Approval Form
ESP Skills Course Approval Form (Word)
ESP Tracking Form
ESP Tracking Form (Word)

Grade Change Form
Grade Change Form (Word) 

Incomplete Request Form (Word)

Independent Study Application Form for Short Term
Independent Study Application Form for Short Term (Word)
Independent Study Application Form for Fall or Spring Term 
Independent Study Application Form for Fall or Spring Term (Word)

Interdisciplinary Major Declaration Form – Available in Academic Services Office

Major Declaration Form

Major Declaration Form (Word) 

Minor Declaration Form

Minor Declaration Form (Word) 

Name Change Form (legal name)

New Abroad Course Approval Form

New Abroad Course Approval Form (Word)

New Course Proposal for Graduate Courses

New Course Proposal for Graduate Courses (Word)
New Course Proposal for Undergraduate Courses
New Course Proposal for Undergraduate Courses (Word)

Pass Fail or Audit Form/Short Term Substitution

Pass Fail or Audit Form/Short Term Substitution (Word)

Preferred Name Form

Replacement Diploma Request


Request for Approval of Courses to be Taken at Hollins-Affiliated Abroad Programs


Roanoke College Reciprocal Agreement Form
Roanoke College Reciprocal Agreement Form (Word)

Schedule Worksheet with Class Times

Summer Reading Application
Summer Reading Application (Word)

Thesis Application Form for Fall or Spring Term
Thesis Application Form for Fall or Spring Term (Word) 
Thesis Application for Short Term
Thesis Application for Short Term (Word) 

Transcript Request Form

Transfer Course Approval
Transfer Course Approval(Word)