Electronic Process for Adding and Dropping Courses
Click the links below to use the electronic forms. Students need to complete the electronic form and then it is forwarded to instructor and, if approved, sent to advisor, and when approved sent to the registrar’s office for processing. This form should only be used for registration exception such as exceeding 20 credits, requesting addition to a closed course, or requesting a waiver of a prerequisite.
This is an electronic process utilizing digital approvals, not a form to be downloaded. Students must begin the process by entering information electronically. Students will use one form to change the registration status of one course; adding or dropping multiple courses will require the use of multiple forms – one per course.
Drop a Course (Exception)
The Short Term 2024 drop period ends Friday, January 5th, 2024.
The Spring 2024 drop period ends Wednesday, February 28th, 2024. You may still withdraw from a Spring course and receive a W for a grade through Wednesday, April 3rd, 2024.
Short term courses cannot be dropped in HIS, so use the drop form if you need to change your short term schedule. Spring courses can be dropped in HIS. This form is for undergraduate students only. Graduate students must contact the graduate services office.
Add a Course (Exception)
The Short Term 2024 add period ends Friday, January 5th, 2024 for Short Term.
The Spring 2024 add period ends Wednesday, February 7th, 2024 for Spring Term.
This form is for undergraduate students only. Graduate students must contact the graduate services office.
Tips for using add and drop forms
- Make comments!!
- Double check CRNs
- Make sure to enter ID correctly
- Don’t change information that fills in
- Drop courses in HIS while online registration is open.
- Use Drop form only when online is closed. Terms: Summer 2023=202306, Fall 2023=202309
ARE YOU GOING OVER 20 CREDITS? If you are going over 20 credits, you must make a statement in the comment section of how many credits for your advisor to see. Then your advisor must make a statement in the comment section saying they approve the overage and the credit amount approved (ie. 21, 22).
Other Academic Forms
The registrar’s office is remaining paperless. We will process forms submitted through Qualtrics or submitted electronically to firstname.lastname@example.org.
Before attempting to complete a form, you should download it to your device. You may be unable to complete the form while it is open in your browser. If you use Adobe Fill & Sign and go all the way through the process, it will lock the document to prevent future editing and thus prevent the addition of more signatures. Instead, please fill out the form, use fill and sign to put your signature on the PDF, but then close Fill & Sign and save the PDF normally WITHOUT completing the sign process, and then send the document.
Students must complete their portions of the forms and send them to the appropriate faculty members for signatures. The faculty members should forward the forms to email@example.com.
Electronic (Qualtrics) forms are available for some forms.
Add Drop Form – See above for the electronic forms
Diploma Information (Intent to Graduate) Form
Enrollment Verification Form
ESP Perspectives Course Approval Form
ESP Perspectives Course Approval Form (Word)
ESP Skills Course Approval Form
ESP Skills Course Approval Form (Word)
ESP Tracking Form
ESP Tracking Form (Word)
Grade Change Form
Grade Change Form (Word)
Independent Study Application Form for Short Term
Independent Study Application Form for Short Term (Word)
Independent Study Application Form for Fall or Spring Term
Independent Study Application Form for Fall or Spring Term (Word)
Name Change Form (legal name)
New Abroad Course Approval Form
New Abroad Course Approval Form (Word)
New Course Proposal for Graduate Courses
New Course Proposal for Graduate Courses (Word)
New Course Proposal for Undergraduate Courses
New Course Proposal for Undergraduate Courses (Word)
Pass Fail or Audit Form/Short Term Substitution
Pass Fail or Audit Form/Short Term Substitution (Word)
Preferred Name Form
Replacement Diploma Request
Request for Approval of Courses to be Taken at Hollins-Affiliated Abroad Programs
Roanoke College Reciprocal Agreement Form
Roanoke College Reciprocal Agreement Form (Word)
Thesis Application Form for Fall or Spring Term
Thesis Application Form for Fall or Spring Term (Word)
Thesis Application for Short Term
Thesis Application for Short Term (Word)
Transcript Request Form