Institutional Research

Institutional Research presents official information about Hollins to the campus and the general public, including:

• Detailed facts and figures about the university’s students, faculty, staff, and courses
• Data and analysis for campus decision-makers that inform and support institutional planning

For external reporting, Hollins uses the following times when data is extracted from Banner and saved for analysis. These are referred to as freeze or census data. The exact days will vary depending on the year. The date will align with the Academic calendar items.

NOTE: All changes in record that requires the Registrar’s office has to be submitted to the Office by 6:00pm without fail for it to be included in the Pre/Freeze report.

TERM	CHANGE SUBMISSION TO REGISTRAR’S OFFICE	TIMES	FREEZE TYPE
FALL	“Last Day to Add a Class” by 6:00 pm	The day after “Last Day to Add a Class” at 4:30pm	Pre-freeze
	“Last Day to Drop w/out W grade” by 6:00 pm	The day after “Last Day to Drop w/out W grade” at 4.30pm	Freeze
SPRING	“Last Day to Add a Class” by 6:00 pm	The day after “Last Day to Add a Class” at 4:30pm	Pre-freeze
	“Last Day to Drop w/out W grade” by 6:00 pm	The day after “Last Day to Drop w/out W grade” at 4.30pm	Freeze
SUMMER		July 1st	Freeze

Additional data will be stored for internal data analytics during these key times for fall, spring and summer terms and will align with the Academic Calendar.

Freeze type	academic item	freeze process TIME
START OF CLASSES	Classes Begin	4:30pm
END OF CLASSES	Last Day of  Classes	Monday after Last Day of Classes at 4:30 pm